Admin Assistant for Real Estate Services

  • Location:

    London

  • Sector:

    Administrative & Support Services

  • Job type:

    Permanent

  • Salary:

    £30000 - £40000 per annum

  • Contact:

    Nomura

  • Contact email:

    emel.bayram@nomura.com

  • Job ref:

    1200040_1626874208

  • Published:

    7 days ago

  • Expiry date:

    20/08/2021

  • Client:

    Nomura Careers

  • Consultant:

    Nomura

  • Hours per day:

    8

  • Work preference:

    Flexible

  • Days per week:

    5


Company overview
Nomura is an Asia-headquartered financial services group with an integrated global network spanning over 30 countries. By 'Connecting Markets East & West', Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership.

Department overview:
The successful candidate will be part of the Real Estate & Services department based in Nomura's European headquarters, 1 Angel Lane (City of London). The department is responsible for all Nomura's properties and business services for EMEA.

The main activities of the RE&S department include property acquisition, disposal and space utilisation, general operation, administration, maintenance and repair, corporate travel and services, health, safety & environmental, EMEA support and insurances. In addition manages the contents and all services required to provide a high quality, safe and secure environment for staff, clients and visitors.

Reporting to the Head of Real Estate & Services, EMEA for Nomura International plc, the primary role will be providing support and assisting with other team members in the department if required.


Specific Responsibilities

 Administrative support and diary management for the Head of Real Estate & Services, EMEA
 General administrative and diary management for other Senior Team members occasionally (ED and VP Levels)
 Liaising and building rapport with senior Executive Assistants across the organisation
 Screening correspondence - acting as a first point of contact for senior stakeholders: dealing with correspondence and phone calls professionally and appropriately
 Coordination and preparing of documents for meetings and presentations
 Responsible for maintaining department organisational charts, phone lists and contact sheets
 Maintain office supplies for the department
 Travel bookings and expense processing
 Processing of sensitive and confidential information
 Attend and host the weekly roundtable Management Meeting, including attending meetings as and when required to host, minute and also document thereafter
 Produce various correspondences and documents within the Nomura Branded guidelines
 Planning and co-ordination of Departmental Town Hall meetings
 Manage and collate the whereabouts of staff for holidays and other absence
 Communicate key messages to department both in UK and overseas
 Assist with maintaining online filing system


Skills Required:

 Experience managing multiple diaries and providing administrative support for senior stakeholders
 Strong skills in ability to organize a daily workload by priorities
 Must be able to meet deadlines in a fast-paced quickly changing environment
 Numerate with excellent communication skills both written and oral
 High attention to detail
 Flexible, pro-active and approachable individual with the willingness to go beyond the scope of the usual job description
 Competent in the use of standard IT software packages (Outlook, Excel, MS Word and PowerPoint)

Right to Work
The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa) we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role

Diversity & Inclusion
Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees.

We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.