Your new role To ensure the accounting, finance and payroll processes which support the business requirements are carried out accurately, competently, professionally, and confidentially. Business Accounting:
Record bank and credit card transactions;
Reconcile bank and credit card accounts to statements;
Maintain Fixed Asset Register and post monthly depreciation; Checking and auditing monthly petty cash from each business section and clearing any queries. Import monthly totals to nominal ledger; Supplier invoice entry, including via third-party A.I. invoice scanning and processing system; Dealing with supplier invoice queries;
Query supplier charges and seeking alternative costs/suppliers;
Preparing supplier payments and remittance advices for monthly BACS payment run;
Fee invoicing monthly, fortnightly, four-weekly and adhoc via
Checking, querying, agreeing and returning periodic Local Authority payment statements and certificates by the deadline;
Central costs departmental monthly recharge journals;
Staff mileage and expense claim checking and processing;
Control account reconciliations to trial balance;
Prepayments and accruals spreadsheet update and import; Other debtors and other creditors journals and reconciliations;
Monthly management accounts;
Commentary on costs where appropriate and potential savings; Preparation of year end accounts working file and schedules;
Year-end close down of accounting system after final accounts approved;
Any other day to day or periodic accounting work.
Service User Finances:
Activity cost calculation and recharging;
Holiday cost calculation and recharging;
Social transport analysis and recharging;
Personal Allowance contra account journals and reconciliation;
Recharges account reconciliation; and
Audit/reconciliation of bank statements to internal records.
Employee Payroll:
Bank worker timesheet recording in management software;
Paper Timesheet checking (e.g. column additions, absences, enhancements, prior month adjustments) in readiness for entry of totals to payroll software;
Performing payroll to completion through the software in emergency or absence of Finance Partner; and
Assisting with project to move to clock-in/out time recording in a management software system.
General:
Undertake necessary training and keeping up to date with legal and accounting practices;
Examining costs and expenses for savings; and
Prepare bankings in the paying book ready to bank.
What you'll need to succeed
Intermediate/advanced knowledge of Excel
Good/intermediate knowledge of Word and Outlook
Intermediate knowledge of Sage 50 Accounts Professional desirable
Intermediate knowledge of Sage 50 Payroll Professional desirable
Proficient with double-entry bookkeeping
Proficient in preparing financial accounts on an accruals basis to trial balance and Partnership final accounts
Good knowledge of taxation requirements for correct analysis of capital and revenue expenditure in the nominal ledger
Ability to work with non-accountants to explain the requirements of the finance process as necessary Excellent spelling and grammar
Good time management and organisation
Excellent attention to detail
Proactive
Works well in a small team
What you'll get in return Work for a successful and growing business and great benefits
