Business Coordinator (Continuing Drama Series)

Job Introduction

This is an advert for a Business Co-Ordinator for CDS (Continuing Drama Series), Scripted. This is a part time position for 3 days per week.

With over 350 hours of in-house output a year, BBC Drama Production is making some of the most original, diverse and highly acclaimed television. These range from continuing dramas, EastEnders, Holby City, Casualty, Doctors, River City, Pobol Y Cwm to series and serials such as Silent Witness.

Main Responsibilities

The Business Coordinator reports to the Business Partner in CDS and works with the Business Advisors on a day to day basis.  The aim of the role is to deliver high quality support to all Continuing Dramas.

What is expected of you?

The successful candidate will be responsible for helping the Contract Bookers process multiple contracts across all CDS output, including amendments and extensions for a large number of production roles.  A key part of this role will also be to rolemap individuals so they are able to work effectively within their roles. 

An in-depth knowledge on continuity, rates, service history and other ad-hoc information is required in order to provide vital support to the Business Partner and Advisors to ensure the smooth day to day running of the team.

Your duties will include

  • You will be required to process multiple contracts of varying types, including contract amendments, for a large number of production roles, across numerous productions within Continuing Drama.

  • Rolemapping individuals to ensure they have the correct system access according to their roles.

  • Answering a large volume of questions and / or queries and sign posting other services available to individuals.

  • Running reports for continuity/service history when required.

  • Capacity planning and monitoring department FTCs

  • Providing business team with management information on leave, headcount.

  • Liaising with HR departments to solve any queries such as overpayment, non-payment, incorrect pay for individuals.

  • Chasing and resolving approvals for new hires, payroll errors, attachments, allowances and emergency payments

  • Writing concise, thorough and accurate papers for approval boards when needing approval for fixed term roles, extensions, pay increases, length of service.

  • Right to work checks

  • Managing Editorial spreadsheets of staff/fixed term roles across CDS.

  • Providing headcount information and other management reports on staff and freelancers

  • Working with ITAMs/Training managers to assist new joiners’ process and staff induction

  • Assisting with staff scheduling administration

Are you the right candidate?

The successful candidate will ideally have experience of using Smartbook and booking staff & freelancers in a variety of roles.  They will also be able to undertake processes such as eligibility to work checks, collating approval cases for editorial roles and preferably an understanding of the contracting/hiring process from start to finish.   The successful applicant will ideally have experience using MRS and SAP and collating reports.

Exceptional attention to detail and organisational skills are required along with strong team-working abilities and the capacity to remain calm, focused and accurate under pressure.  Exemplary communication & numerical skills are essential, as is a positive attitude.

This is a busy role with conflicting priorities, so it’s important you can demonstrate resilience and flexibility in your approach to work with an awareness of the production process, deadlines and timescales that production teams face is essential.

#youmakethebbc

About the BBC

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours in the document attached below.

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity. 

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

  • Contract – Continuing / Attachment (Part Time – 3 days per week)

  • Location –  London

  • Band - C

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the applicationThere is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

  • Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
  • Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.

The situation regarding the coronavirus outbreak is developing quickly and the BBC is keen to continue to ensure the safety and wellbeing of people across the BBC, while continuing to protect our services. To reduce the risk access to BBC buildings is limited to those essential to our broadcast output. From Wednesday 18th March until further notice all assessments and interviews will be conducted remotely.