Office Manager (part time, job share 16 – 25 hours per week)

Responsibilities:

  • Support the Head of Site and the Commercial Function with the issue of contracts for spot hires and short term customers for the site
  • Manage all financial processes, with support from the Finance Function to ensure that all customers are invoiced according to the terms of their contract and against the rate card for services
  • Manage the stationery and other consumables for the site, ensuring that a good supply is available at all time
  • Ensure that all chargeable services are invoiced to the customers, based on information from the operational staff timesheet
  • Work with the Finance Function to support the credit control processes to manage any bad debt or late payments
  • Manage the re-charging of power to customers, ensuring that this re-charge is reflected in the invoice accurately
  • Manage the payments for all services onto site including utilities, management of waste and facilities management
  • Raise requisitions which create Purchase Orders (PO’s) in line with the Porterbrook processes, ensuring these are raised in good time and are approved in line with the delegated authorities
  • Manage the supplier procurement process including the receipting process through the Delphi system
  •  Co-ordinate the inputs from timesheets for the payroll of all the staff based at the Long Marston Rail Innovation Centre, ensuring that these are delivered accurately on time in line with the Porterbrook processes
  • Manage the payment of personal expenses through the petty cash as required
  • Skills /Experience:

    The role requires an experienced Office Manager, ideally with a background in base financial management along with broad general administration

  • English Language and Maths GCSE (or equivalent) qualification essential
  • A Level(or equivalent) qualificationpreferred
  • Excellent working knowledge of Microsoft Outlook
  • Good working knowledge of Microsoft Office (Word, Excel, Visio)
  • Key Skills

  • Financial management, including managing invoicing
  • Ability to work confidentiallyon their own initiative
  • Excellent written and oral communication
  • Strong attention to detail
  • Well organised and able to prioritise
  • Excellent people management skills
  • We are seeking the verybest talent to join the team, and offer an excellent salary, along with bonusand benefits. This is a fantasticopportunity to join a great organisation with excellent people and a road map forthe future to grow and develop the business.

    Porterbrookis a disability confident and a Living Wage accredited employer