Part time Administrative Assistant, Hong Kong

  • Location

    Unknown

  • Sector:

    HR & Recruitment

  • Job type:

    Contract / Interim

  • Salary:

    12000 - 25000

  • Contact:

    Sara Hurd

  • Contact email:

    sh@taylorbennettheyman.com

  • Job ref:

    Ref 001

  • Published:

    3 months ago

  • Expiry date:

    2018-10-24

  • Client:

    #

This position is based in Hong Kong

Taylor Bennett Heyman is an executive search firm with a singular focus on communications, public affairs and investor relations roles. Based in Singapore and Hong Kong, the firm was launched in 2013 to work with global clients needing assistance with Asia-based roles and Asia-based candidates looking globally at their next career move.

Taylor Bennett Heyman in Asia brings together Taylor Bennett and Heyman Associates, two  market- leading communications executive search specialists with, jointly, over 60 years’ experience of service excellence and successful placements in North America, Europe, the Middle East and Asia.  Our reputation – together and as individual firms – is based on uncompromising excellence, as reflected by our extremely high placement rate and exemplary levels of repeat and referral business.

We pride ourselves on our extensive network, our creative approach to clients’ needs, our deep understanding of the market and our reputation for insightful counsel.

Role purpose:

  • To support the Managing Director, Asia in all administrative tasks that may arise, with a specific focus on travel arrangements and diary planning.

  • To support the effective operational running of the office

Key responsibilities may include:

  • Supporting the day-to-day running of the office, to include: supporting with technology; ordering of stationary stocks; binding materials; running errands and organising couriers etc.

  • Diary management,

  • Assist with the organisation and management of regular international business trips, pulling together detailed itineraries for the Managing Director and other consultants.
  • Copy and audio typing - reports, letters, emails etc.
    Advertisement responses - logging and following up responses.

  • Supporting Office Manager as required with invoices, accounts receivable, filing of the basic company expenses and accounts, the payment and administration of all company accounts payable.

  • Setting up interview details on the company’s database system.

  • Assisting with updating the company’s database - adding information on companies and contacts to the database.

  • Arranging meetings and interviews for Consultant and Directors with candidates and clients.

  • Meeting and greeting candidates and clients.

  • Answering the phone.

Essential skills/experience required:

  • Outstanding spoken and written English language skills.

  • Strong Cantonese language skills.

  • Excellent organisational skills.

  • Accuracy and attention to detail.

  • Computer literate – Word, Excel; some database experience preferred, search engines.

Style & fit

  • Personable

  • Presentable

  • Flexible

  • Team player with a willingness to help with a wide range of tasks.

  • Proactive & having initiative – this is very important

 

Minimum experience typically required Minimum of 3 years’ experience supporting executive level management.

 

Please apply by email to Sara Hurd at sh@taylorbennettheyman.com, with CV and covering letter.  Please state expected salary for 15 hours per week.  Only successful shortlisted candidates will be contacted.