Job DescriptionAre you ready to grow your dream career while making others' vacation dreams come true? Marriott Vacations Worldwide is a world premier organization for Vacation Ownership with resorts at destinations around the globe. Join our team and help deliver unforgettable experiences that make vacation dreams come true.
Part Time, 25 hours over 3 days
Assist in preparation of period end financial reports for accounting and reporting for MGRC Management Ltd and 47 Park Street Limited. Ensure strong financial control over accounting and reporting. Review current processes and procedures to identify areas where efficiency, accuracy, controls and proper practice can be improved and actively implements changes.
Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Respond to and/or resolve questions, issues, or disputes from the Marriott Vacations Worldwide (MVW) Shared Service Center.
Follow all company policies and procedures; ensure uniform and personal appearance is clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Anticipate and address guests’ service needs; assist other employees to ensure proper coverage and prompt guest service. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
General Finance and Accounting
Prepare and post daily business journals - bank, OFB invoices, intercompany charges
Accounts Receivable function: ensure all aged debtors are chased and cleared in timely fashion.
Roll-forward and preparation of accrual and prepayment schedules.
Preparation and upload of journal entries for review and approval by Finance Manager.
Filing of journal entries with supporting documentation.
Re-class of OFB expenses including clearing of suspense items.
Production of draft and final period-end financial reports for review by Finance Manager.
Prepare balance sheet account reconciliation for review by Finance Manager.
Assist the Finance Manager with general duties as required.
Attend to queries, collate and provide information as directed.
Policies and Procedures
Protect the privacy and security of owners, members, guests and coworkers.
Maintain confidentiality of proprietary materials and information.
Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
Follow company and department policies and procedures.
Perform other reasonable job duties as requested by supervisors.
Answer telephones using appropriate etiquette including answering the phone within 3 rings.
Provide assistance to coworkers, ensuring they understand their tasks.
Speak to guests and co-workers using clear, appropriate and professional language.
Exchange information with other employees using electronic devices (e.g. email).
Talk with and listen to other employees to effectively exchange information.
Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.
Working with Others
Support all co-workers and treat them with dignity and respect.
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Partner with and assist others to promote an environment of teamwork and achieve common goals.
Perform all tasks in a timely manner ensuring all deadlines are met.
Perform other related tasks as assigned by management.
Comply with MVW policies and procedures.
Be proactive and have a flexible approach to work, meeting the needs of the team and the business at all times; be open and pro-active in dealing with change.
Maintain an attitude and commitment to provide excellent service to all business partners and associates.
Respond sensitively to the needs and feelings of others, regardless of status or position; accept interpersonal differences and maintain a constructive rapport with all associates and customers.
Maintain a working knowledge of all Marriott product lines.
Maintain working knowledge of Windows XP and Microsoft Office suite, particularly Excel.
Work with all MVW colleagues as a team, supporting the needs within that team and those of the business at all times.
Enter and locate work-related information using computers and/or point of sale systems.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
SITE SPECIFIC TASK LIST
Period End Duties:
Prepare and upload period end journals.
Preparation of balance sheet reconciliations for MGRC Management Ltd (C1930), 47 Park Street Ltd (C5380) & HOA (ZM840) and all MVWP66 documentation.
Ensure all balances are backed up and any un-reconciled balances are corrected by following period.
Liaise with Member Services (Cork, Ireland) for preparation of the rental ticket. Resolving any issues that relate to member tickets.
Check draft and final pay slips provided by the Payroll Accountant for Operations.
Post payroll journals (payroll, accruals, conduct Room Service gratuity calculation, service charge calculation, full occupancy commission etc.)
Preparation of Bonus/ Commission accruals.
Collate data required in preparing budget files from heads of departments.
Analyze and input data required into budget model for review by Finance Manager /
Upload of the budget into PeopleSoft.
Support the Finance Manager by providing analysis of any variances.
Annually assist in the preparation of the audit file including full back up as per the PBC list.
Liaise with the Audit team on head office and resolve any queries/issues raised by team.
Assist in preparing the financial statements for C1930, C5380 and HOA.
Assist with compliance of internal controls (i.e. internal audits etc.) and site assessment.
Providing information/analysis to Head office regarding annual tax pack.
Providing supporting schedules/reports and collating backup assisting with the VAT calculation for C1930/C5380.
Assist with preparation of the annual Withholding Tax Return for submission to HMRC.
Check bank accounts for credit cards and sales receipts - advise respective department.
Input and post journals on JPMC/NatWest system - intercompany transfers, Owner Franchise Billing payments and other ad hoc payments. Reconcile credit card receipts and post to the Opera system.
Witnessing cashiering duties prepared by accounting coordinator
Cashiering duties when performing holiday cover for the Accounting Coordinator.
Act as second check back for the cashiering process, when required.
Prepare Accounts Payable (AP) documents for collection by the AP Accounts Assistant - collating, checking and sorting out any Purchase Order issues, liaising with Heads of Departments as required.
Analysis and Auditing
General Finance and Accounting
Customer Service Orientation
Telephone Etiquette Skills
English Language Proficiency
Form, Report, and Log Completion
Planning and Organizing
Preferably ACA, ACCA, CIMA or AAT part-qualified or qualified by experience.
Related Work Experience
- Strong understanding of accounting principles, including accruals and prepayments.
- Working knowledge of PeopleSoft General Ledger is desirable.
- Supporting Finance and Accounting in a hotel environment would be preferred.
- Working knowledge of the Opera system would be an advantage.
All departments based at 47 Park Street.
Member Services/Owner Services
European Finance teams
London and Cork Regional Offices.
US, UK and Spain Shared Services.