Part time pro rata position (25 hours per week Monday to Friday)
Key Responsibilities:
Complete banking and allocation of cash receipts to invoices in sales ledger
Initiate proceedings to ensure outstanding debts are brought to a satisfactory conclusion.
Processing and generating reminder letters and monthly statements to customers
Monitoring and maintenance of customer records on the sales ledger.
To create and update the day book with remittance advice on daily basis
Invoices must not be outstanding more than 60 days on the Ledger without escalating
to the Credit Controller.
Will work with the minimum of direction on collections for the Debtor Ledger
Anticipates developments, and identifies accounts that require special attention
Able to deal with disputed accounts and invoices and liaise with the Client to bring about resolution in a timely manner
Identifying Key Personnel in the "decision to pay" route for Key Client Accounts
Reaching targets to reduce the Company Debt
Maintain accurate accounting ledgers and keep accurate and timely records of client communications and other records
Regular internal reporting of key information and statistics to Management
Ability to cover general Accounting and Administration duties as required
Cover private clients credit control tasks
Understanding of Invoice factoring beneficial but not a pre-requisite
To carry out any other duties relevant to the post
Skills and Qualities Required:
Ability to use own initiative but also know when matters need to be referred to a senior staff member. If a query has been presented to you and you are unable to resolve the matter after 7 days, it must then be escalated to the head of department
Ability to work on tight deadlines
Accuracy and attention to detail
Good typing skills, accurate spelling and grammar
Computer literate with software skills, as well as Internet research abilities
Good communication skills
Must be punctual and adhere to your agreed working hours
To adhere to set department budget constraints
Strong organisational, written and verbal skills, able to multi task
Self- motivated and determined individual seeking a challenging role
A flexible approach and a team player
Able to deal with and manage conflict in a professional calm manner
Qualifications and Experience:
AAT or relevant experience in similar industries
Must have at least 1 years' experience in a similar role
Must be able to speak in Fluent English
Good knowledge of Excel Spread Sheets and Sage Accounting package
