Part Time Finance Manager

My client, an International Trading Company have an exciting Part Time 3-days per week opportunity to manage the Facilities accounting, ensuring re-charging is accurate and analysis of accounts against budget can be carried out.

Payments

  • Manage and account for all property related costs expended (rent, rates, utilities, building insurance, service charge).
  • Ensure that fixed service fees are paid and accounted for accurately
  • Ensure that additional chargeable works are verified and processed for payment
  • Check and approve payments up to defined delegated authority limit
  • Check and prepare payments for approval above delegated authority limit
  • Liaise with Account department to clarify queries

Recharges

  • Prepare and invoice group companies and other parties any recharges due with a detailed backup schedule to clarify such costs on a quarterly or annual basis as required.

Fixed Assets

  • Manage and account for all facilities related fixed assets and ensure asset management system is maintain.
  • Ensure that asset depreciation accounting is managed and maintained
  • Manage asset disposal procedure
  • Prepare reports as required

Budgets

  • Prepare facilities budget for departments and other relevant group entities as required. Provide relevant back up information for explanation.
  • Liaise with Accounts department on format and required back-up information that is required to present budget information.
  • Provide cash flow forecast and advise for group companies with relevant the back-up information
  • Prepare departmental budget

Audit

  • Prepare for annual audit as required and prepare to respond to auditors queries

Compliance

  • Comply with internal regulations and guidelines.
  • Adhere to normal market practices and to ensure total compliance with all relevant national and international rules and laws.

REQUIRED SKILLS AND QUALIFICATIONS

ESSENTIAL

  • Extensive experience in accounting processes, procedures and bookkeeping.
  • Self-manages and uses initiative to plan and prioritise work activities with good organisational skills.
  • Excellent attention to detail and problem-solving skills.
  • Ability to positively build and manage relationships throughout the business.
  • Strong communication skills both written and verbal, together with excellent interpersonal and presentation skills.
  • Established track record in the fundamental analysis of cost management.
  • Broad understanding of facilities related activities, including cost allocation to appropriate cost centres.
  • Excellent knowledge of Microsoft Office suite of applications especially Excel to intermediate/advanced level.
  • Extensive knowledge of accounting systems (SAP).
  • Familiar with asset management systems such as RAM
  • Flexible and positive attitude with the ability undertake any other reasonable work request.

DESIRABLE

  • Experience of facilities management accounting
  • Willingness to undertake travel within UK and overseas
  • Knowledge of document management systems and workflows