Part Time Office Manager

The Office Manager will be responsible for the day-to-day smooth running of the office. This is a part time position, ideally 5 hours per day across 5 days per week, but the client is flexible for the right candidate. School hours would suit perfectly.Client DetailsOur client is a fun, energetic and forward thinking company based in Newark. They are well established and very successful, and going through a current period of expansion.DescriptionAdministration Duties:Administrative duties of new, lost or replacement access fob requestsHandle general access enquiries from any sourceVisitor notification, collectionResponsibility of stock replenishment, including, but not limited to: stationary, consumables, seasonal requestsRequest for contractor services (cleaning/vending) on an ad-hoc basis including contractor liaison and site briefings when necessary, monitoring contractor KPI's and standardsCompany credit card orderingCompany phone ordering and contract trackingFront of House Services as sole receptionist of building including meeting room requests and booking, gatekeeping, call transfers and general call handlingSet up and support of internal meetings and conferencesProvide support for catering requirements, arrange lunch for meetingsAssisting in planning staff and customer eventsManage postal duties including collection, sending, sorting of parcels and departmental letters and working with couriersOther ad-hoc office management tasks, as may be requiredCompany Vehicle Management Duties:Company mini-fleet insurance management: changes, renewals and cancellationsResponsibility of documentation relating to company cars, keeping track of company car listHealth and Safety Duties:Site/ new starter briefings (health & safety admin)Alert management of any issues with fire extinguishers, hot/cold water systems, electrical items, fire hazards, security and fire doors and cleaning standardsTrack and update the H&S paperwork where necessaryFire alarm testingBuilding Management Duties:Physical daily office checksBuilding management liaison regarding maintenanceFacilities management liaison, lease agreement tracking for multiple sitesMaintenance of building common partsInternal access and car park monitoringMonitoring the internal security system maintenance Act as building fire representativePrimary First Aider and Fire Marshal (training will be provided)Key holder and first point of contact for building security providerProfileSomeone who lives locally to Newark with a strong administration background who is looking to work part time.Job Offer£20,000 - £23,000 pro rata to part time hours