Part Time Senior Bookkeeper

My client, an International Trading Company have an exciting Part Time opportunity to manage the Facilities accounting, ensuring re-charging is accurate and analysis of accounts against budget can be carried out.


Ready to make your application Please do read through the description at least once before clicking on Apply.

Payments

  • Manage and account for all property related costs expended (rent, rates, utilities, building insurance, service charge).
  • Ensure that fixed service fees are paid and accounted for accurately
  • Ensure that additional chargeable works are verified and processed for payment
  • Check and approve payments up to defined delegated authority limit
  • Check and prepare payments for approval above delegated authority limit
  • Liaise with Account department to clarify queries

Recharges

  • Prepare and invoice group companies and other parties any recharges due with a detailed backup schedule to clarify such costs on a quarterly or annual basis as required.

Fixed Assets

  • Manage and account for all facilities related fixed assets and ensure asset management system is maintain.
  • Ensure that asset depreciation accounting is managed and maintained
  • Manage asset disposal procedure
  • Prepare reports as required

Budgets

  • Prepare facilities budget for departments and other relevant group entities as required. Provide relevant back up information for explanation.
  • Liaise with Accounts department on format and required back-up information that is required to present budget information.
  • Provide cash flow forecast and advise for group companies with relevant the back-up information
  • Prepare departmental budget

Audit

  • Prepare for annual audit as required and prepare to respond to auditors queries

Compliance

  • Comply with internal regulations and guidelines.
  • Adhere to normal market practices and to ensure total compliance with all relevant national and international rules and laws.

REQUIRED SKILLS AND QUALIFICATIONS

ESSENTIAL

  • Extensive experience in accounting processes, procedures and bookkeeping.
  • Self-manages and uses initiative to plan and prioritise work activities with good organisational skills.
  • Excellent attention to detail and problem-solving skills.
  • Ability to positively build and manage relationships throughout the business.
  • Strong communication skills both written and verbal, together with excellent interpersonal and presentation skills.
  • Established track record in the fundamental analysis of cost management.
  • Broad understanding of facilities related activities, including cost allocation to appropriate cost centres.
  • Excellent knowledge of Microsoft Office suite of applications especially Excel to intermediate/advanced level.
  • Extensive knowledge of accounting systems (SAP).
  • Familiar with asset management systems such as RAM
  • Flexible and positive attitude with the ability undertake any other reasonable work request.

DESIRABLE

  • Experience of facilities management accounting
  • Willingness to undertake travel within UK and overseas
  • Knowledge of document management systems and workflows