Job Purpose/Role
Working two full days a week, you will help the payroll manager maintain the AGCS UK Branch payroll, modified payrolls, Nordic and payroll provider relationships ensuring a high level of accuracy in line with contractual obligations, relevant legislation and global/audit requirements. To ensure that all payroll, pension and related transactions are accounted for in the SAP ledger accurately, completely and on a timely basis in accordance with company reporting deadlines.
AGCS is a rapidly changing business environment and this often impacts the payroll/accounting environment and as such adaptability is a key requirement.
Key Responsibilities
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Ensuring all monthly payroll amendments held in the payroll file have been correctly processed in ADP Freedom.
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Monthly reconciliation of ADP payslips to underlying payroll records to ensure accurate payroll figures (checking starters, leavers maternity and other variable data.
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Assisting with the management of the payroll provider (ADP) relationship to ensure an accurate and timely delivery of the payroll service.
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Provision of payroll and pension payslips support to all UK Branch AGCS employees.
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Documenting, tracking and resolving questions and issues engaging ADP and professional service providers where appropriate and required.
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The posting of all payroll journals to SAP including UK Branch, Outbound, Pensioners, modified payrolls and Nordic payrolls in line with monthly closing deadlines.
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Completion of monthly balance sheet payroll control account reconciliations (PAYE, Pension payments (Standard Life), SIP, season ticket loans, childcare vouchers, spreeflex, GAYE and clearing reconciling items.
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Movement of all payroll related cash from cash suspense to relevant control accounts.
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Preparing all monthly documentation to support payment execution of the AGCS UK branch and non-standard payroll and pension transactions.
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Responsible for instructing the UK branch treasurer to execute timely cash payment for any required payroll or pension amounts. Invoicing Allianz group companies (eg Germany , US, Canada and Singapore) HR Departments and employees for expatriate employee and employer pension contributions paid by the AGCS UK branch.
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Maintain a collaborative relationship with HR to ensure a smooth delivery of service and a professional and timely customer service to internal and external customers.
Required experience:
- Experience in a corporate administrative role, ideally in accounting /payroll
- Ideally experience in a global company, in the financial services sector
- At ease with Microsoft Office, particularly Excel (SAP a plus)
- Analytical skills
- Problem solving
- Communication skills and at ease with people at every level in the organisation
- Ideally part or fully qualified ACCA / CIMA
- Preferred: knowledge of accounting and bookkeeping - double entry
