Payroll Assistant

  • Location:

    London

  • Sector:

    Insurance

  • Job type:

    Permanent

  • Salary:

    25000 - 32000 FTE

  • Contact:

    Louise Healy

  • Contact email:

    louise.healy@allianz.com

  • Job ref:

    UK-P

  • Published:

    11 days ago

  • Expiry date:

    09/08/2018

  • Client:

    Allianz Global Corporate & Specialty

  • Hours per day:

    7

  • Work preference:

    Office

  • Days per week:

    2

Job Purpose/Role

Working two full days a week, you will help the payroll manager maintain the AGCS UK Branch payroll, modified payrolls, Nordic and payroll provider relationships ensuring a high level of accuracy in line with contractual obligations, relevant legislation and global/audit requirements. To ensure that all payroll, pension and related transactions are accounted for in the SAP ledger accurately, completely and on a timely basis in accordance with company reporting deadlines.

AGCS is a rapidly changing business environment and this often impacts the payroll/accounting environment and as such adaptability is a key requirement.

Key Responsibilities

 

  • Ensuring all monthly payroll amendments held in the payroll file have been correctly processed in ADP Freedom.

  • Monthly reconciliation of ADP payslips to underlying payroll records to ensure accurate payroll figures (checking starters, leavers maternity and other variable data.

  • Assisting with the management of the payroll provider (ADP) relationship to ensure an accurate and timely delivery of the payroll service.

  • Provision of payroll and pension payslips support to all UK Branch AGCS employees.

  • Documenting, tracking and resolving questions and issues engaging ADP and professional service providers where appropriate and required.

  • The posting of all payroll journals to SAP including UK Branch, Outbound, Pensioners, modified payrolls and Nordic payrolls in line with monthly closing deadlines.

  • Completion of monthly balance sheet payroll control account reconciliations (PAYE, Pension payments (Standard Life), SIP, season ticket loans, childcare vouchers, spreeflex, GAYE and clearing reconciling items.

  • Movement of all payroll related cash from cash suspense to relevant control accounts.

  • Preparing all monthly documentation to support payment execution of the AGCS UK branch and non-standard payroll and pension transactions.

  • Responsible for instructing the UK branch treasurer to execute timely cash payment for any required payroll or pension amounts. Invoicing Allianz group companies (eg Germany , US, Canada and Singapore) HR Departments and employees for expatriate employee and employer pension contributions paid by the AGCS UK branch.

  • Maintain a collaborative relationship with HR to ensure a smooth delivery of service and a professional and timely customer service to internal and external customers.

Required experience:

  • Experience in a corporate administrative role, ideally in accounting /payroll
  • Ideally experience in a global company, in the financial services sector
  • At ease with Microsoft Office, particularly Excel (SAP a plus)
  • Analytical skills
  • Problem solving
  • Communication skills and at ease with people at every level in the organisation
  • Ideally part or fully qualified ACCA / CIMA
  • Preferred: knowledge of accounting and bookkeeping - double entry