Project Manager

Job Purpose

You will work with researchers from the Institute of Infection, Immunity & Inflammation, University of Glasgow and contribute to the management of a research programme of trials run by the Neuroinflammatory Phenotype Group, investigating the mechanisms of neuroinflammatory phenotypes in the context of chronic inflammatory diseases.
This role will support the project management of a range of projects within the group from project planning through to, set-up, conduct, closedown, analysis and reporting of the results while adhering to strict ethical, regulatory, legal and scientific requirements. This will include ensuring all necessary approvals are in place according to the UK regulations, day to day monitoring of the progress of research activities, preparation of periodic and ad hoc reports, maintenance of project documents and records.
The post holder will provide project management expertise ensuring that key aspects of this portfolio are delivered efficiently to strict deadlines and within the budget while working effectively with staff from diverse backgrounds in NHS Glasgow Clinical Research Facility, NHS Radiology, information technology, data management, quality assurance and administration. This role will be contributing to developing and implementing appropriate project management methodologies and quality systems within the group.

Main Duties and Responsibilities:

  • To deliver day-to-day management and coordination of assigned projects, monitor deadlines and provide the Principal Investigator (PI) or other team members with detailed project status reports, including progress against agreed milestones highlighting significant project risks and changes.

  • To manage all necessary approvals for the projects according to the UK regulations including the UK Research Governance Framework. This will include maintaining oversight of project amendments.

  • To create and maintain the Study Master File as directed by the Sponsors containing original and revised records such as protocol; NHS and other regulatory approvals; reported protocol deviations, violations and adverse events; study specific standard operating procedures; and other study related documents.

  • To provide the PI and senior management with detailed project status reports, including progress against agreed plans/milestones and highlighting significant project risks, issues and changes. Monitor the progress of research activities; prepare periodic and ad hoc reports, as required by the PI and Sponsor.

  • To monitor and manage day to day operations related to the conduct of projects, ensuring that financial procedures are adhered to and the project budget is managed effectively.

  • To ensure projects operate according to protocols and maintain a consistently high level of performance in accordance with these, as well as providing a highly effective and responsive approach to problem resolution.

  • To ensure that all appropriate project tracking and filing systems are up to date and accurate ensuring that study protocol and contractual requirements are met appropriately and in a timely fashion.

  • To interact and work collaboratively with a range of specialists. This includes NHS service staff, Sponsors, external managers, research nurses, research assistants, clerical staff and monitoring deadlines set by senior management and funding bodies.

  • Keep up to date with current knowledge and recent advances in the field/discipline including clinical competencies through NHS Greater Glasgow and Clyde.

  • To establish and maintain effective communication strategies with other departments within the University, NHS, and other external partners.

  • To monitor recruitment to the projects and the retention of participants and working with colleagues to develop a solution focused approach to boosting these as and when required.

  • To contribute to the development of generic standard operating procedures for the conduct of high-quality trials and other studies.

  • To ensure compliance with legal and regulatory requirements in respect of equality and diversity, data protection, copyright and licensing, security, financial and other University policies, procedures and codes as appropriate.

  • To take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at work in accordance with the Health and Safety at Work Act 1974, EC directives and the University¿s Safety, Health and Environment Policies and procedures and to cooperate with the University on any legal duties placed on it as the employer.

  • The candidate might be asked to perform other duties occasionally which are not included above, but which will be consistent with the role.




  • Scottish Credit and Qualification Framework level 9 (Ordinary Degree, Scottish Vocational Qualification level 4) or equivalent.

  • Extensive and up-to-date theoretical and practical knowledge in areas related to the field of research.

  • Knowledge in the area of medical research projects.

  • Knowledge of the ethical issues surrounding research.


  • Knowledge of the scientific principles of randomised controlled trials, as well as an understanding of the current legal, governance and ethical requirements including ICH Good Clinical Practice and all other legal and regulatory requirements in the management and co-ordination of clinical trials.

  • Knowledge of quantitative or/and qualitative research methods.

  • Good IT background.

  • Project/trials management experience in the context of complex studies with varying populations.




  • Excellent Project Management skills acquired through training, including success in leading clinical or research projects.

  • Ability to work effectively within a multidisciplinary team.

  • Excellent communication skills, both oral and written.

  • Excellent team building, interpersonal, negotiating skills (ability to develop networks of useful contacts within and beyond the group).

  • Proven analytical and problem solving capability.

  • Extensive IT and data analysis/interpretation skills as appropriate.

  • Excellent organisational and co-ordinating skills, including ability to cope under pressure while maintaining a high level of accuracy and level headedness as well as meticulous attention to detail.

  • Ability to work independently and under supervision, as appropriate, assessing priorities and managing workload effectively.

  • Flexible, committed, reliable and enthusiastic approach with ability to work as part of a team with staff at all levels.

  • Ability to maintain confidentiality.




  • Sufficient breadth and/or depth of knowledge in specialist subject/discipline and of research/teaching methods and techniques relevant to project subject area.

  • Experience of working within a regulated scientific/technical/medical or similar environment.

  • Experience of NHS research and clinical governance regulations and issues.

  • Experience of research in a health setting or similar environment.


  • Experience of developing standards and quality assurance procedures, including writing standard operating procedures and guidance documents, or with demonstrated evidence of similar experience within relevant area.

  • Experience of providing training.

  • Experience of giving presentations at meetings/conferences.

  • Experience of applying for funding of clinical trials or other well-designed studies.

  • Experience of managing staff.

  • Experience of budget management.

  •  Experience of working with patient groups related to the field of chronic inflammatory diseases.


Further Enquiries

Any further enquiries on this post may be directed to Dr Neil Basu via email or phone 0141 330 1718.

Standard Terms & Conditions

Salary will be on the Management, Professional and Administrative Grade, level 7, £35,845 - £40,322 per annum, pro rata.

This post is part time (17.5 hours per week) and has funding available for one year in the first instance.

New entrants to the University will be required to serve a probationary period of 6 months.

It is the University of Glasgow's mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment. We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equality.