Proposals Coordinator, Rail

  • Location


  • Sector:

    Construction, Engineering

  • Salary:

    Competitive salary

  • Published:

    3 months ago

  • Expiry date:


  • Client:


About the Role:

At WSP, you’ll find yourself challenged in more fascinating and far-reaching ways than ever before. You’ll explore new and inspiring opportunities to make the most of your expertise, broaden your professional horizons and create exciting new possibilities for people, organisations and society in general.

The Proposals Co-ordinator will be part of the Rail Business Development Team which has the role and responsibility to manage work winning opportunities through a robust proposals process.  The role encompasses support to work winning activities across the capture and convert phase of the WSP winning work lifecycle.  Core functional duties include pursuit and proposal coordination and business development administration.  This includes coordinating the interfaces between business leaders, technical staff and others in the proposals team to produce best quality proposals.

The role encompasses support to work winning activities across the capture and convert phase of the WSP Winning Work lifecycle and business development activities.  Core functional duties include managing/coordinating the interfaces between business leaders, technical staff and others in the proposals team to produce best quality proposals. The Proposals Coordinator needs to understand the objectives of the Rail team and to play a key part in the production of compelling materials mainly through bid and proposal management and production of well written responses.

A typical week would include:

  • Acting as a hub of Rail best practice and knowledge for proposals.

  • Managing/facilitating the delivery of bids or parts of bids/PQQs including proposal kick off, winning and review meetings following governance processes

  • Following WSP best practice governance including supporting qualification, review and close out procedures (e.g lessons learned reviews)

  • Organising proposal programme from capture planning, kick-off and review meetings including all agenda, materials and outputs.

  • Working with technical authors to convert knowledge into winning solutions and proposals.

  • Manage interfaces with the proposals team, other UK/global business streams and partners/ subconsultants.

  • Formulating overall structure of the proposal submission before writing starts – source existing material/best practice answers, develop answer plans

  • Writing and supporting impactful, tailored, technically differentiated bid content, and creating visually compelling graphics

  • Supporting project teams in preparation for client interviews including presentation development and coaching

  • Conducting market research and analysis, client and competitor intelligence, contribute to capture planning for pursuits.

  • Contributing to proposal winning strategies including deconstructs, SWOT analyses, proposal win themes and storyboard development.

  • Ensuring the WSP message and brand is promoted, including best practice materials such as CVs and project sheets.

  • Improving the quality and standards of proposal writing and production, promoting best practice for layout and content of all proposal submissions.

  • Collating proposal feedback from all members of the project proposal team for continuous improvement and emerging best practice.

  • Administering Decision to Bid gateway process (support BD Director, senior leadership and the rail team), including maintaining log of minutes and archive, follow up actions.

  • Administering pipeline data in Business World, the WSP’s business information system – ensure all data is kept up to date and work across the business to maintain robust pipeline, mapped onto forward business planning/forecasting. Work with BD Director and Group Directors/Service Leaders to identify gaps.

  • Manage portals/client facing communication channels to progress pursuits.

We'd love to hear from you if you have:

  • Thorough understanding of public sector procurement process

  • Strong and effective verbal and written communication, with a collaborative approach

  • Excellent time management skills and ability to prioritise.

  • Excellent command of English language for editing text, proofreading and and response writing.

  • Robust project management skills with a meticulous approach to detail and quality

  • A pro-active approach, using initiative and taking responsibility for own actions

  • Ability to assimilate large volumes of information and understand, plan and manage associated workflows

  • Ability to develop strong relationships and rapport with internal and external stakeholders

  • A passion for quality and continuous improvement with a focus on delivery

What if we can?

What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP – we can!

WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

As well as rewarding you with competitive pay, WSP offers standard benefits including a 37.5 hour working week, 25 days annual leave, pension schemes, life assurance, personal accident cover and paid professional subscriptions, and some not so standard benefits as part of our flexible benefits scheme – so if you would like to hop on a new bike (cycle to work scheme) or thrill the family with your Lego building skills (Discount at Legoland Windsor) – WSP can help!

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognise the benefits that people with varying backgrounds and experiences can bring. Our VIBE (LGBT + employee network) and PLEDGE (Promoting Leadership, Encouraging Diversity & Gender Equality) networks work with the business to help ensure we continue to promote the right environment to enable LGBT+ and female employees to reach their full potential, and to ensure we continue to promote equality, inclusivity and diversity for everyone.

Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

In addition we support our people to achieve their personal health and well-being goals through our Thrive programme.

About us:

As one of the world’s leading professional services firms, long experience tells us it takes a lot of people to help deliver great projects. Our UK technical teams deliver great things, from skyscrapers to playgrounds, cycle paths to rail stations and roads to bridges … but only with the help of hundreds of expert colleagues in HR, Finance, IT, Proposals, Legal and Marketing teams. People like you are vital to making WSP a successful business.

When they look up at the Shard, catch the Manchester Metrolink or enjoy a clear drive between junction 28 and junction 31 M1, our people know they are involved in work that inspires, improves and protects. We need excellent people like you to help make it happen.