Research Administrator, Department of Psychological Medicine

Job description

The post-holder's main roles will be to provide (i) project-specific research assistant and administrative support and (ii) general research administrative support to Prof Khalida Ismail.

It is an exciting position highly suited to an ambitious individual who wants to develop their research management skills and who has a special interest in diabetes and/or mental health. The post will involve working closely with researchers in Malaysia via virtual platforms.

The specific project is titled MY GODDESS (MYG) and is an MRC funded project to develop and pilot a digitalised diabetes prevention intervention for women with gestational diabetes mellitus (GDM) in Malaysia in collaboration with King's College London. Gestational diabetes is a condition that occurs during pregnancy when the blood sugar is higher than it should be. After the baby is born, the blood sugar returns to normal. The chances of getting type 2 diabetes could be significantly reduced if women made lifestyle changes to lose weight and increase their physical activity.

In the first set of studies, we will review the research already published and find out what works and what doesn't. We will focus on studies that uses digital technology such as apps, websites from the smartphone or computer. We will then interview women with a history of gestational diabetes and ask what was difficult about making lifestyle changes and what helped to develop a MY GODDESS app. The second project is to test our new treatment, MY GODDESS, in a feasibility study to see if it does help women to make lifestyle changes.

Prof Ismail leads one of the largest research units in the UK on diabetes and all aspects of mental health and is developing and evaluating epidemiological and clinical trials in depression, severe mental illness and eating disorders in the context of diabetes. This post will also involve ad hoc research assistant support in delivering these projects, in particular supporting grant applications.

This post is well suited to an individual engaged in postgraduate studies such as studying for an MSc or PhD and/or seeking additional research experience. There are many opportunities to build your research portfolio and for professional development.

This is a part-time post - 50% full time equivalent, fixed-term contract for 12 months.

Key responsibilities

Research focused tasks:

  • Conducting literature and scoping reviews.

  • Producing documentation for project management, dissemination of research findings, external engagement and research impact.

  • Maintaining an updated database of references and reports relevant to project activities.

  • Liaising with national and international contacts to help organise research and committee meetings (to be held in the UK or abroad), conferences and scientific symposia, and co-ordinating the organisation of events.

  • Data management and conducting basic statistical analyses.

Project Administration and Support:

  • Organising meetings for the Principal Investigators, preparing paperwork, booking venues and catering, taking and disseminating minutes, and pursuing action points.

  • Undertaking administrative duties in relation to research governance activities for projects.

  • Managing and monitoring project expenditure.

  • Liaising with study participants (including mental health service users and staff) and organising travel and participant expenses for research interviews.

  • Providing diary management for Principal Investigators.

General Administrative Support:

  • Providing administrative support to Prof Khalida Ismail and research team. Tasks will include diary management; assistance with emails and other desk-based tasks; preparation of paperwork for meetings; formatting and completion of administrative details of documentation for projects and reports; downloading references and reports, and keeping an updated database of references; and assisting with the preparation of new grants through proofreading, formatting and submitting research grant applications.

  • Processing orders, invoices, and expenses in accordance with KCL procedures.

  • Taking ownership for aspects of the Section's office management.

  • Coordinating and supporting recruitment and staff/student inductions and organising honorary contracts and visiting appointments.

Teamwork, Teaching & Learning Support:

  • Work as a team member in the Psychological Medicine Department.

  • Maintaining a good working relationship with KCL central departments including Human Resources, Finance and Research Grants.

  • Liaising with colleagues across KCL and external agencies as required.

  • Training is provided for financial monitoring and purchasing systems. In-house training is provided for personal and professional development.

Skills, knowledge, and experience

Essential criteria:

  • Undergraduate qualification (BA, BSc, or equivalent)

  • Understanding of how virtual office spaces/project management function and how to manage them

  • Ability to present information in an accurate and appropriate format using databases and spreadsheet packages and to develop information resources.

  • Ability to work productively with relevant stakeholders,

  • Ability to write English in concise, succinct scientific style

  • Experience relevant to office administration processes

  • Processing financial paperwork and administering budgets

  • Experience of and skills in editing and presenting written material with a high level of accuracy

Desirable criteria:

  • Postgraduate qualification eg MSc or equivalent

  • Interest in mental health and/or diabetes

Further information

This advertisement does not meet the requirements for a Certificate of Sponsorship under Home Office regulations and therefore the university will not be able to offer sponsorship for this role.