School Librarian

JOB SPECIFICATION - To apply, please download this form, fill it in and upload the completed form to your account. CVs and covering letters are not accepted.


Job Title:                     Librarian (Part-time)

Reporting To:             The Headmistress,

Line Manager:             Head of English                      

Internal Contacts:      All school employees, pupils

External Contacts:     Education establishments, suppliers, parents



Key Deliverables:  

  • To be a source of advice and support to all members of the school community on children’s literature
  • Keeping up to date with current trends in children’s reading so that the variety of books offered foster a love of reading and literature in pupils, liaising with the Head of English and class teachers
  • In liaison with the Head of English and the Head, to manage the library budget
  • In liaison with the Head of English and Head of Prep-prep, prepare reading lists for each Year group and disseminate on a regular basis to staff and parents alike
  • Preparation of an annual Library Improvement Plan
  • Ordering, tidying and cataloguing of books using existing systems
  • Management and replacement of all library stock
  • To do a stock take on an annual basis
  • Maintaining annual subscriptions such as ‘First news’, ‘The Week Junior’, ‘National Geographic’ and others
  • On the agreed day(s) to be worked, ensuring the library is open for children to visit during morning breaks and lunch breaks and for staff as required
  • On the agreed day(s) to be worked, to deliver library lessons to classes as per the whole school timetable
  • Ensuring other staff supervising library opening times on remaining days and during library lessons, are able to issue and check in books being borrowed and to monitor this as required, giving training as necessary
  • Preparation ‘topic boxes’ relating to specific curriculum areas as requested, which have been ordered in advance by teaching staff
  • Supporting the Head of English as required in the organisation and delivery of the ‘Book Week’ activities in March each year
  • In discussion with the Head of English and the Head, to appoint pupil Librarians for each academic year and support and guide them in their duties and responsibilities to ensure the smooth running of the library
  • Renewing and maintaining library displays, to ensure the library is a welcoming and inspiring space
  • Arranging author visits
  • Arranging regular ‘Book Fairs/Sales’
  • On the agreed day(s) to be worked, to cover library lessons if the class English teacher is unable to do so
  • To undertake any other duties deemed appropriate by the Head in overseeing the smooth running of the Library


Learning and Development

  • Participating in arrangements for professional development
  • Participating in any arrangements that may be made for staff appraisal and performance management


  • Maintain good order and promote self-discipline among pupils, with a view to their well-being and safety
  • To help maintain the children’s personal hygiene and well-being which may involve dealing appropriately with sickness and injury. This involves knowledge of medical issues pertinent to the children
  • Maintain appropriate level of liaison with the local community
  • Attendance at staff meetings and INSET days at the beginning and/or end of each term
  • To be involved in the supervision of individual children’s groups, or the whole class as appropriate and necessary
  • To be actively involved in the life of the school and associated activities and events
  • To undertake such additional duties as might be reasonably requested by the Head or other authorised person in overseeing the smooth running of the Library

Person Specification

  • Experience of running a Library would be advantageous, preferably in a school (ideally at prep/ primary level)
  • Passionate about reading and the contribution literature and books make to a child’s educational development and the culture of school
  • A team player who can work collaboratively with colleagues
  • Ability to build up a strong rapport with pupils and colleagues
  • Excellent written and oral communication skills
  • Excellent organisation and time management skills
  • IT literate

Education and Skills

  • Educated to at least A’ level standard or above, including GCSEs in English and maths


  • Salary according to experience and qualifications
  • The school offers the opportunity to join a Company sponsored Pension scheme.
  • The school is committed to the further professional development of employees and the post holder would be able to take full advantage of training provided by Cognita and other providers

JW/June 2018

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK and/or criminal policy checks for all other countries lived or worked in for a period of 3 months or more since the age of 16 (irrespective of whether they worked in those countries).